Privacy Notices

notice-students notice-workforce

Introduction

The Norton Knatchbull School is a registered data controller with the ICO and will collect and use information in accordance with the data protection principles within the Data Protection Act 1998.

This privacy notices outline what you can expect when the school collects your information

How we use your information

This privacy notice tells you what to expect when the Norton Knatchbull School (NKS) collects personal information.
This page is a summary of various areas that relates to your privacy, for specific notices for students and staff, click one of the two images above.

Online Presence

Visitors to our website:

We use a third party service called Cleverbox to design, publish and host our website.
We use Google Analytics to collect anonymous information about users' activity on the site, for example the number of users viewing pages on the site, to monitor and report on the effectiveness of the site and help us improve it.

Social Media:

We use Twitter, Facebook and YouTube.
If comments are available, the rules of these websites apply.
The school monitors comments but should you see any inappropriate comments, please report them to helpdesk@nks.kent.sch.uk

Data collected for school use

Management Information Systems

We only collect the information that we need for the day to day running of the school.
The school endeavors to collect data fairly and lawfully.
Personal data for staff, students and parents is held within our Management Information System (our MIS is Capita SIMS: https://www.capita-sims.co.uk/).

Specific SIMS data is imported in third party pieces of software like 4Matrix (http://www.4matrix.com/) to monitor pupil progress and provide further analysis.

We also use SIMS to send student data to the government (Census, Exams…).
For example, we use A2c Data Exchange (http://a2c.avcosystems.com/) to communicate exam results.

Finance

We use a cloud solution called Tucasi's SCOPay (https://www.scopay.com/nks) for online school payment. Their privacy policy is available here: https://www.scopay.com/document/TucasiPrivacyPolicy.pdf.html

Staff and school finance are internally held within the PS financial software (https://www.psfinancials.com/).

Third Party Software/Cloud solutions

Partial relevant data are used in other pieces of software to grant identification and provide login. for example:

Backup

Network Data is being backed up overnight using Arcserve (https://arcserve.com/uk/)
The SIMS server is also securely backed up on the cloud using Redstor (https://www.redstor.com/)

Closed-circuit television (CCTV)

We collect CCTV footage on site for security and safeguarding reasons.

  • It is not accessed by third parties.
  • Law enforcement agencies may request footage as part of an investigation.

Remote Support

The school is supported by various companies, for example:

  • EIS for SIMS
  • Microsoft for Office 365
  • PS financial for PS Financial, PS Engage and PS assets
  • SCO for school cash office
  • RM

Each of these companies might require remote access to fix issues. To connect they use secure software like Teamviewer, LogMeIn or EIS connect.
Some companies (Like EIS on request of Capita) might take a secure copy of the data for further investigation.

Useful Links

 

.ICOlegislationgovuk